Check In - Show & Share

What have you found online that is fun? - 15 Minutes

How has  virtual programming helped us? What are ways that being able to “hang out” virtually has helped us stay connected?How we can plan to make virtual programming more accessible for their friends and other individuals? What are some ideas you have for the future? 

Presenter Note: 

Allow participants to share their experiences with attending virtual programming both positive and negative. Please keep note of anything interesting you find.

Planning For Virtual Meeting Challenges - 15 Minutes

Since going virtual, we've ran into a few challenges with our meeting spaces. 

• What are some common issues that we have had with zoom?
• Microphone issues?
• Video Issues?
• What is the craziet issue you've had?

Identify the top 2 or 3 challenges to pre-plan a How- To Help Action Plan. Examples are below with some tips on how to trouble shoot them as inspiration

Examples of Zoom Call Issues: 

The Most Common Zoom Problems

Challenge examples: microphone unmuted, video not working, someone getting kicked out of a room, screen frozen, etc.

Presenter Note:

Ask participants to brainstorm different problems or challenges that we run into on zoom.  After hearingr responses, describe that planning and strategizing our reactions to a challenge will help everyone attending program. Being patient and flexible, while planning ahead can be a big help!

How-To Help - Action Planning as a Team - 15 minutes

After deciding which challenges, the breakout rooms will create a task list for a challenge. An example challenge:

We see Bernie speaking, but his microphone is muted. What steps can we take to help?

Put them in order listing the first thing you do, which is realizing we can't hear Bernie! Your list will be numbered like this:

1. We can't hear Bernie (or our participant)
2. Step 2
3. Step 3
4. Step 4

Tasks lists don't have a limit, so any step big or small can be added. This will be the foundation of our proposed How - To Help. 

Presenter Note: This task list can be created using Zoom annotation. Create a list of other challenging virtual events that occur on one side of the screen. On the other side of the screen, create a list of ways that we can plan to problem-solve these events.

As a break out team, come up with a three step How-To Help plan. 

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What did we learn today? 

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What are we doing this afternoon?